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Listing of holidays

Listing of holidays

Where the leave can be written out by request to the IS Office:

Announcement of leave at the Rector’s Office of JAMU
Announcement of leave at the Faculty of Arts of JAMU
Announcement of leave at HF JAMU
Announcement of leave at DNO
Announcement of leave at Astorka
Listing of holidays Library
Listing of holidays Publishing house

How does it work?

  • The employee shall establish the application by completing the items. Required items are marked with a red asterisk, attaching a document to the application is completely optional and can be used to attach, for example, a medical report, a trip order, etc.
  • You can leave the “Leave” item in its default state, or add additional information appropriate to the request, or explicitly repeat the range of leave dates for better visual checking by your manager.
  • Please fill in the item “Head of staff” carefully, enter the name or select from the list YOUR head of staff, i.e. the person who decides on the allocation of leave at your workplace or faculty.
  • Enter the dates with extra care, if you enter them incorrectly (e.g. you get the year or month wrong), the manager will refuse to grant you such leave and you will have to reapply
  • IF YOU WANT TO LIST A HOLIDAY OVER THE DATE LIMIT OF A MONTH, YOU HAVE TO LIST TWO HOLIDAYS
  • Fill in the “Number of working days” according to the actual number of working days in the holiday interval. If you are requesting half a day’s leave, fill in 0.5 here. The same logic applies when requesting 1.5, 2.5, etc… The half day is always added to the LAST day of the interval.
  • The item “Personal number”(IT IS A PERSONAL NUMBER OF SAP, NOT A TEACHER, IT IS KNOWN.) fill in especially carefully – if you have more than one job, you must enter the Personal Number of the job for which you are requesting leave, or if you are requesting leave for more than one job at the same time and only if AND ONLY IF YOUR MANAGING EMPLOYEE IS THE SAME PERSON FOR ALL JOBS, enter multiple personal numbers separated by a comma and a space. Otherwise, multiple applications must be completed. For example, you can find your SAP personal number on the payroll tapes, see link below – Click on “View Tapes” and then “List Tapes”. After logging in, select the most recent payslip and you will always find the personal number for the job in the header of the payslip.
  • Here you can find your personal number
  • Click on “Save” to save the file. A confirmation email will be sent to your email address to confirm that the file has been created. Any further action will also be notified to your email. In the email that is delivered to you first there is a link to the request/file, please click on it and double check the values entered – especially the dates, if anything is wrong, cancel the request and create a new one.
  • This step ends the leave request for the employee, further processing passes to the Head of Department. The only exception is if the leave is returned to you for a response, in which case you edit the “File details” – in most cases the start or end dates of the leave, save it and by inserting the action “Edit – resend request” send the modified request to the manager again – see the pictures below the outline, you can also cancel the request, the procedure is similar, only the action is called “Cancel request”. Ask your supervisor (i.e. the person who approves your leave) to forward the file for a response – i.e. to modify the application or cancel it – by email or otherwise according to the practice at your workplace
  • The manager you have selected will also receive an email about the creation of your application and has options:
    • With leave to consent
    • With leave to disagree
    • In the event of an incorrect assignment, forward the file to the employee’s proper supervisor
    • Return the leave to the employee for reworking
  • In the case of handover to the correct manager, the previous point is repeated.
  • In the event of approval of the employee’s leave, he/she shall also forward the file to the person responsible for recording said leave on the employee’s attendance register
  • In the event of a disagreement with an employee’s leave, the manager shall contact the employee concerned and inform him/her of the reason for not granting leave and suggest further action. To avoid this situation, please discuss the leave with your manager in advance
  • In the case of a referral for response, the employee is asked by the manager to modify the attributes of the file – usually the start and end dates of the leave, the employee then actually requests the leave again by the appropriate action
  • The penultimate act is then to hand over the file to the person responsible for recording the leave on the attendance register

The procedure for editing the file attributes by the employee (File Details) and resending (the action is now called“Edit – Resend Request “) the leave when it is returned for completion. Remember that the file must be accessed using the link for the Advanced Office Interface, not the preview. In the email you receive about the return, it is the second, shorter link.